Principal Duties and Responsibilities (Essential Functions)

• Review and make payments and ensure that all supporting documentation and approvals are accurate.
• Enter all accounting transactions into the accounting software (Abacus) and ensure proper coding.
• Support with monthly payroll processing.
• Ensure VAT refunds from the approved DA1 forms are paid by vendors on tome and follow up on VAT refunds due from the vendors.
• Monitor and update the VAT tracker.
• Prepare the Foreign Taxes Report.
• Prepare coding sheets before submission to Senior Accountant for review and Chief of Party for approval.
• Support the Senior Accountant and Finance/Accounts Specialist in subcontractor management by reviewing and monitoring monthly subcontractor invoices.
• Facilitate provision of information and documentation during audits.
• Review Travel Advance Requests (TAARs) and expense reports (ERs) for accuracy and completeness.
• Prepare bank reconciliation and make sure all reconciling items are cleared.
• Supervise filling and updating of financial documents in share point and hard copies in line with finance and office procedures.
• Conduct petty cash spots checks and prepare a reconciliation report (Cash held in the cash box & payment vouchers).
• Ensure accuracy and compliance with VAT reporting requirements.
• Ensure all transactions are in compliance with USAID and Chemonics rules and regulations.
• Perform other duties as assigned to achieve the Project’s goals and objectives.

Job Qualifications

• Bachelor’s degree in accounting, Business or Commerce, or related field.
• Minimum of CPA part 2 qualifications.
• Strong knowledge and understanding of USAID rules & regulations
• A minimum of 3 years of experience in accounting with an INGO.
• Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint)
• Thorough knowledge and understanding of the accounting principles, practices, standards and laws & regulations.